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Administrative Assistant

Code: 655120

Location: FL - Naples

Receptionist / Administrative Assistant needed for a local manufacturing company in Naples, FL.

-The job duties include but are not limited to daily receptionist and administrative tasks:

* Arranging travel arrangements for managers and applicants.
*Preparation/completion of expense reports.
*Utilize administrative and analytical skills to prepare and analyze reports, correspondence, financial management.
*Supervises office activities to achieve maximum expense control and productivity.
*Responsible for coordinating the maintenance (planned and unplanned) of office equipment.
*Daily receptionist duties- Serves as first point of contact for visitors and callers, data entry, and filing.
*Organize and maintain department files (hard copy and electronic).
*Fulfills policy on retention, protection and retrieval of records to provide historical reference and location of needed records.
*Ordering, organizing, stocking appropriate levels of office supplies.
*Arranging for office catering, birthday cakes, and other needs for on and off-site meetings.
*Administrative fill-in in other departments as needed.
-Daily Accounting Operations:
*Accounts Receivable
*Processing incoming checks and calling the bank for courier pick up.
*Accounts payable
*Receiving packing slips into Visual daily
*Matching invoices with packing slip and entering the invoices into Visual.
*Assist A/P A/R Manager with accounting tasks as needed.
-Human Resources:
*Assist HR Manager with administrative tasks including scanning, filing, copying, mailings, distribution of correspondence and other tasks as assigned.
*Provide verbal translation between HR Manager and Spanish-speaking employees and applicants.
*Provide written from English to Spanish of internal and external company correspondence.
*Other HR tasks as assigned.
-Key Skills , Knowledge and Competencies:
*Minimum High School Degree or equivalent.
*At least one years accounting experience (A/R or billing) preferred.
*Ability to work in fast paced environment and manage multiple priorities.
*Minimum of intermediate proficiency with a variety of MS office programs ( Word, Excel, PowerPoint, Outlook.
*Excellent communications skills (verbal and written) and able to interact with all levels of the company.
*Fully bilingual in spoken and written English and Spanish.
*Demonstrates flexibility and adaptability adjusting to changing priorities and ambiguity.
*Excellent organizational skills, strong attention to detail and accuracy.
*Professional attitude and ability to maintain highly confidential information without compromise.
*Team player.
*Relies on experience and judgement to accomplish goals.

If interested please send resume over for consideration or you may apply in person. Mancan Staffing Temporary Employment Agency is located at 3620 Tamiami Trail N Naples, FL 34103. We accept applications Monday - Thursday from 9am-11am and again from 1pm-3pm. Please make sure you bring 2 forms of unexpired government ID. Our office phone number is 239-434-5226

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