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Administrative Assistant

Code: 655120

Location: FL - Naples
Contact: NaplesJobs@mancan.com

Receptionist / Administrative Assistant needed for a local manufacturing company in Naples, FL.

-The job duties include but are not limited to daily receptionist and administrative tasks:

* Arranging travel arrangements for managers and applicants.
*Preparation/completion of expense reports.
*Utilize administrative and analytical skills to prepare and analyze reports, correspondence, financial management.
*Supervises office activities to achieve maximum expense control and productivity.
*Responsible for coordinating the maintenance (planned and unplanned) of office equipment.
*Daily receptionist duties- Serves as first point of contact for visitors and callers, data entry, and filing.
*Organize and maintain department files (hard copy and electronic).
*Fulfills policy on retention, protection and retrieval of records to provide historical reference and location of needed records.
*Ordering, organizing, stocking appropriate levels of office supplies.
*Arranging for office catering, birthday cakes, and other needs for on and off-site meetings.
*Administrative fill-in in other departments as needed.
-Daily Accounting Operations:
*Accounts Receivable
*Processing incoming checks and calling the bank for courier pick up.
*Accounts payable
*Receiving packing slips into Visual daily
*Matching invoices with packing slip and entering the invoices into Visual.
*Assist A/P A/R Manager with accounting tasks as needed.
-Human Resources:
*Assist HR Manager with administrative tasks including scanning, filing, copying, mailings, distribution of correspondence and other tasks as assigned.
*Provide verbal translation between HR Manager and Spanish-speaking employees and applicants.
*Provide written from English to Spanish of internal and external company correspondence.
*Other HR tasks as assigned.
-Key Skills , Knowledge and Competencies:
*Minimum High School Degree or equivalent.
*At least one years accounting experience (A/R or billing) preferred.
*Ability to work in fast paced environment and manage multiple priorities.
*Minimum of intermediate proficiency with a variety of MS office programs ( Word, Excel, PowerPoint, Outlook.
*Excellent communications skills (verbal and written) and able to interact with all levels of the company.
*Fully bilingual in spoken and written English and Spanish.
*Demonstrates flexibility and adaptability adjusting to changing priorities and ambiguity.
*Excellent organizational skills, strong attention to detail and accuracy.
*Professional attitude and ability to maintain highly confidential information without compromise.
*Team player.
*Relies on experience and judgement to accomplish goals.

Mancan Staffing Temporary Employment Agency is located at 3620 Tamiami Trail N. #202, Naples, FL 34103. Mon-Thurs 9-11am or 1-3pm
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