Administrative Assistant
Code: 702903
Mancan Staffing Agency is looking for an Administrative Assistant for company on the east side of Naples.
Temporary assignment - 3 to 5 week assignment
Full time: 8:30am to 5:00 pm
Monday, Tuesday, Thursday, Friday & Saturday
Hourly rate: $24 per hour
Must have experience
Description
Job Overview:
As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Your Responsibilities:
• Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires.
• Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
• Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk.
• Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
• Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
• Keeps packages updated with new memos and policies as required.
• Follows safety procedures and maintains a safe work environment.
• Other duties as required.
• Create a red carpet experience for members
• Update Member profiles, vehicle information
• Help members with website access, resetting passwords or gaining access to receive communication from the association.
• Answer/clear emails and voicemails everyday.
Skills & Qualifications:
• Associates degree with concentration in business preferred, or equivalent combination of education and experience.
• Three (3) to Five (5) plus years of related work experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows software.
• Must possess strong administrative background.
• Strong working knowledge of customer service principles and practices.
• Excellent interpersonal, office management and communications skills.
• Self-starter with excellent communication, interpersonal and customer service and telephone skills.
Physical Requirements:
• Physical demands include ability to lift up to 50 lbs.
• Standing, sitting, walking and occasional climbing.
• Required to work at a personal computer for extended periods of time.
• Talking on the phone for extended periods of time.
• Ability to detect auditory and/or visual emergency alarms.
• Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
• Driving when necessary.
Mancan, 3620 Tamiami Trail N, naples 34103
239-434-5226
Please call to schedule an interview 239-434-5226
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