Administrative Assistant
Code: 701007
Massillon MAncan is helping assisting a company in Massillon for an Administrative Assistant. We are seeking a friendly and professional Administrative Assistant to join our team. As the first point of contact for our company, you will play a crucial role in creating a positive and welcoming atmosphere for our clients and visitors. The ideal candidate will have excellent communication skills, strong organizational abilities, and a customer-focused mindset. The ideal candidate will be an individual who desires to grow within the Company and establish a diversified skill set.
Previous AP/ Bookkeeping knowledge is a plus!!
Duties:
• Greet and welcome clients and visitors with a warm and friendly demeanor
• Answer phone calls, take messages, and redirect calls as necessary
• Provide information to clients and visitors regarding company services and offerings
• Perform general administrative tasks such as typing, filing, and data entry
• Handle incoming and outgoing mail, packages, and deliveries
• Generate purchase orders and process incoming sales leads
• Obtain vendor certificates of insurance and workers compensation certificates
• Maintain a clean and organized reception area
• Assist accounting with data entry during peak season, employee absences, and on an as-needed basis
• Arrange hotel and travel bookings for field employees
• Obtain license plates, titles, etc. for company vehicles
• Assist with the onboarding of new hires (computer, email, internet, etc.)
Experience:
• Previous experience as a receptionist or in a customer service role is preferred
• Proficiency in using office equipment such as computers, printers, fax machines, etc.
• Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook)
• Experience with Foundation and Salesforce software is a plus
• Excellent organizational skills with the ability to multitask and prioritize tasks effectively
• Attention to detail for proofreading documents and ensuring accuracy
• Ability to handle sensitive information with confidentiality
• Previous experience in customer support or customer service is beneficial