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Privacy Policy

Mancan, Inc.  Privacy Policy

Updated: September 26, 2022

The Mancan, Inc. (“Mancan”) Privacy Notice (“Notice”) provides a framework of understanding about the personal data that is collected by Mancan. Personal data collected by Mancan will be controlled and processed in accordance with the terms of this Notice.

This Notice describes the types of data collected, how the information is used and processed, and how Mancan protects the information collected, how long it is stored, with whom it is shared, and the rights that individuals can exercise regarding Mancan’s use of their personal data. We also describe how you can contact us about our privacy practices and to exercise your rights.

This Notice applies to (1) our job candidates and recipients of our career services, (2) our associates, who are people we source or place on assignment with one of our clients, or individuals to whom we provide outplacement or career transition services, (3) users of this website (the “Site”), and (4) representatives of our business partners, clients and vendors. This Notice does not apply to our headquarters and staff employees, who are individuals employed by Mancan and who work directly for Mancan and not directly for a Mancan client.

Data Collected

We may collect personal information about you from a variety of sources, such as through our Sites and social media channels; at our events and through phone and fax; through job applications and in connection with in-person recruitment; and in connection with our interactions with clients and vendors. Pursuant to applicable law, we may collect the following types of personal information, in addition to other information, from you:

  • contact information (such as name, postal address, email address and telephone number);
  • username and password when you register on our Sites;
  • information you provide about friends or other people you would like us to contact; and
  • other information you may provide to us, such as in surveys or through the "Contact Us" feature on our Sites

Also, as permitted under applicable law, if you apply for a position or create an account to apply for a position, or you are an associate or job candidate, we may collect the following types of personal data:

  • tax-related information;
  • employment and education history;
  • language proficiencies and other work-related skills;
  • Social Security number, national identifier or other government-issued identification number;
  • date of birth;
  • gender;
  • bank account information;
  • citizenship and work authorization status;
  • benefits information;
  • information provided by references; and
  • information contained in your resume, information you provide regarding your career interests, and other information about your qualifications for employment.

Furthermore, as required by applicable law, we may also collect the following types of personal data upon receiving your express consent:

  • disabilities and health-related information; and
  • results of drug tests, criminal and other background checks.

In addition, we may collect information you provide to us about other individuals, such as information related to emergency contacts.

How the Data Collected is Used

As permitted under applicable law, we collect and use the data gathered for the following purposes:

  1. providing workforce solutions;
  2. creating and managing various online accounts;
  3. processing payments;
  4. managing business relationships;
  5. where permitted under law and consistent with this Notice, to send promotional materials, alerts regarding available positions and other communications related to our business;
  6. where permitted under law, for communicating and administering participation in special events, special promotions, various programs, offers, surveys, contests and various market research;
  7. responding to inquiries and claims;
  8. operating and evaluating our business; performing data analytics; and performing accounting, auditing and other internal functions;
  9. protecting against, identifying and seeking to prevent fraud and other unlawful activity, claims and other liabilities; and
  10. complying with and enforcing various applicable legal requirements, contractual obligations and Mancan policies.

All processing of data will be carried out based on appropriate legal grounds which may fall into a number of categories, including:

  • consent or explicit consent from the data subject, where required by applicable law;
  • to ensure that we comply with a statutory or contractual requirement, or a requirement necessary to enter into a contract (e.g. processing your personal data to ensure that your wages and taxes are paid correctly); or
  • it is essential and necessary for the legitimate interest of Mancan, as described in more detail below (e.g. allowing access to a website in order to provide the services offered).

In addition to the activities listed above, if you are an associate or job candidate and you apply for a position or create an account to apply for a position, as permitted under applicable law, we use the information described in this Notice for the following purposes:

  1. providing human resources services to you, including but not limited to administration of benefit programs, payroll, performance management and disciplinary investigations or actions;
  2. providing additional services to you, including but not limited to training, career counseling and career transition services;
  3. providing job opportunities and work assignment options to you;
  4. assessing your suitability as a potential job candidate and your qualifications for various positions; and
  5. performing data analytics, including but not limited to (i) analyzing our job candidate and associate base; (ii) assessing individual performance and capabilities, including scoring on work-related skills; (iii) identifying candidate shortages; and (iv) using information to match individuals and potential opportunities.

We also may use the data in other ways for which we provide specific notice at or prior to the time of collection.

Use of Automated Data Collection Methods

When you visit our Sites, we may collect certain data by automated means, including but not limited to cookies, web beacons and web server logs. The information we may collect in this manner includes but is not limited to your IP address, unique device identifier, browser characteristics, device characteristics, operating system, language preferences, referring URLs, information on actions taken on our Sites, dates and times of visits to our Sites and other usage statistics.

"web beacon" also known as an Internet tag, pixel tag or clear GIF, links web pages to web servers and their cookies and is used to transmit information collected through cookies back to a web server.

"cookie" is a file that websites send to a visitor's computer or other Internet-connected device to uniquely identify the visitor's browser or to store information or settings in the browser.

Through these automated collection methods, we may obtain "clickstream data," which is a log of the links and other content on which a visitor clicks while browsing a website.

Our Sites use these types of cookies:

a) Technical Cookies
Technical cookies are those used exclusively with a view to "carrying out the transmission of a communication on an electronic communications network, or insofar as this is strictly necessary to the provider of an information society service that has been explicitly requested by the contracting party or user to provide the said service."

b) Profiling Cookies
Profiling cookies are aimed at creating user profiles. They are used to send ads messages in line with the preferences shown by the user during navigation. In light of the highly invasive nature of these cookies, vis-à-vis users' private sphere, local and European legislation requires users to be informed appropriately on their use so as to give their valid consent.

How We Collect Data by Automated Means

As you click through our Sites, a record of the action may be collected and stored. We may link certain data elements collected through automated means, such as your browser information, with other information we have obtained to let us know, for example, whether you have opened an email we sent to you. Your browser may tell you how to be notified when you receive certain types of cookies or how to restrict or disable certain types of cookies. Your browser will allow you to block cookies, however, you may not be able to use all of the features of our Sites without cookies.

Providers of third-party apps, tools, widgets and plug-ins on our Sites, such as social media sharing tools, also may use automated means to collect information regarding your interactions. This information is collected directly by the providers of the features and is subject to the privacy policies or notices of those providers. Subject to applicable law, Mancan is not responsible for these providers' data practices.

When required by applicable law, Mancan will obtain your consent before collecting information using cookies or similar automated means.

How We Use Data Collected through Automated Means

We use information collected through cookies, web beacons, pixels, web server logs and other automated means for purposes including but not limited to:

  1. customizing users' use of our Sites;
  2. delivering content tailored to users' interests and the manner in which our Sites are used; and
  3. managing our Sites and other aspects of our business.

Third-Party Cookies

We also use third-party analytics services on our Sites, such as those of Google Analytics and Adobe Omniture. The analytics providers that administer these services use technologies such as cookies, web server logs and web beacons to help us analyze your use of our Sites. The information collected through these means (including IP address) may be disclosed to these analytics providers and other relevant third parties who use the information, for example, to evaluate use of the Sites.

Profiling and Interest-Based Advertising

On our Sites, we may collect information about your online activities to provide you with advertising about products and services tailored to your individual interests. We also may obtain information for this purpose from third-party websites on which our ads are served.

You may see certain Mancan ads on other websites because we engage third-party advertising networks to target our messaging to users through demographic, interest-based, and behavioral. Through the ad networks, we can track your online activities over time by collecting information through automated means, including but not limited to the use of third-party cookies, web server logs, pixels and web beacons. The networks use this information to show you advertisements that may be tailored to your individual interests and previous internet activity. The information our advertising networks may collect on our behalf includes data about your visits to websites that serve Mancan advertisements, such as the pages or advertisements you view and the actions you take on the websites. This data collection takes place both on our Sites and on third-party websites that participate in these ad networks. This process also helps us track the effectiveness of our marketing efforts. To the extent required by applicable law, we will obtain your consent before using your information for interest-based advertising.

Information collected through third-party plug-ins and widgets on the Sites (such as information relating to your use of a social media sharing tool) is collected directly by the providers of the plug-ins and widgets. This information is subject to the privacy policies of the providers of the plug-ins and widgets, and Mancan is not responsible for those providers' information practices.

Legitimate Interest

Mancan may process personal data for certain legitimate business purposes, which includes but is not limited to the following:

  • where the process enables us to enhance, modify, personalize or otherwise improve our services/communications for the benefit of our clients, candidates and associates;
  • for direct marketing purposes;
  • to identify and prevent fraud;
  • to enhance security of our network and information systems;
  • to better understand how people interact with our websites;
  • to provide postal communications to you which we think will be of interest to you; and
  • to determine the effectiveness of promotional campaigns and advertising.

You have the right to object to such processing, and may do so by contacting us as described below. However, if you object to such processing, our ability to carry out and deliver services to you for your benefit may be affected.

How We Process and Protect Personal Data

We process the personal data we collect, also by automated means, for the purposes defined above, in order to ensure that the personal data are not kept longer than necessary.

We maintain safeguards designed to protect the personal data you provide against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use. In order to ensure adequate security and confidentiality of the personal data collected, we may apply the following security measures as appropriate:

  • Encryption of data in transit;
  • Strong user authentication controls;
  • Hardened network infrastructure; and
  • Network monitoring solutions.

How Long We Store Data We Collect

We store the personal data in our systems for no longer than necessary in light of the purposes for which the data was collected, or for which purpose that data is further processed.

  • The necessity to retain the personal data collected, in order to offer services established with the user;
  • The legitimate interest of Mancan, as described in the purposes above; and
  • The existence of specific legal obligations that make the processing and related storage necessary for specific period of times.

Data We Share

We do not disclose personal data that we collect about you, except as described in this Notice or in separate notices provided in connection with particular activities. We may share personal data with vendors who perform services on our behalf based on our instructions. We do not authorize such vendors to use or disclose the data except as necessary to perform services on our behalf or comply with legal requirements. We also may share your personal data (i) with our subsidiaries and affiliates; (ii) if you are a job candidate, with clients who may have job opportunities available or interest in placing our job candidates; and (iii) with others with whom we work, such as job placement consultants and subcontractors, for purposes of placing you for a position.

Additionally, we may disclose personal data about you (i) as required to do so by law; (ii) to law enforcement authorities or other government officials based on a lawful disclosure request; and (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, or in connection with an investigation of suspected or actual fraudulent or illegal activity. We also reserve the right to transfer personal data we have about you in the event we sell or transfer all or a portion of our business or assets (including but not limited to reorganization, dissolution or liquidation).

Your Rights as a Data Subject

When authorized by applicable law, you, as a data subject, may exercise certain specific rights, such as:

  1. Right of access: You may access your personal data in order to verify that your personal data is processed in accordance with law
  2. Right to correction: You may request the correction of any inaccurate or incomplete data held about you.
  3. Right to erasure: You may request that erasure of data and to no longer process that data.
  4. Right to restrict processing: You may request that Mancan restricts the processing of your data.
  5. Right to data portability: You may request data portability, meaning that you can receive the originally provided personal data in a structured and commonly used format.
  6. Right to object: You may object, at any time, to the data processing on a number of grounds as set out under GDPR without needing to justify your decision.
  7. Right not to be subject of automated individual decision-making: You may request not to be subject to a decision based solely on automated processing, including profiling, if such profiling produces a legal effect concerning the data subject or similarly significantly affects you.
  8. Right to lodge a complaint with a supervisory authority: You may have the right to lodge a complaint with an applicable supervisory authority; in particular in the EU Member State of your residence, place of work or place of the alleged infringement if you consider that the processing of personal data infringes GDPR.

Whenever data processing is based on consent as described in Article 7 of the GDPR, you may withdraw your consent at any time.

If you require more information about the processing of your personal data, please refer to the How to Contact Us section below.

Updates to Our Privacy Notice

This Notice (including any addenda) may be updated periodically to reflect changes in our privacy practices and legal updates. For significant changes, we will notify you by posting a prominent notice on our Sites indicating at the top of each notice when it was most recently updated.

 

How To Contact Us

If you have any questions or comments about this Notice, or if you would like to exercise your rights, please write to:

Mancan, Inc.
Attn: IT Department
48 First St. N.E.
Massillon, OH 44646